Child Mind Institute

Grants Specialist

To Apply

The Child Mind Institute has retained the services of Harris Rand Lusk to conduct this search.  Inquiries, nominations, and applications may be directed in confidence to:

Anne McCarthy, Senior Director and COO
Harris Rand Lusk
122 East 42nd Street, Suite 3605
New York, NY 10168


Please put “CMI Grants” in the subject line of your e-mailed application.

The Child Mind Institute (CMI) is seeking a highly motivated and skilled grants management professional to join its team as its Grants Specialist. The Child Mind Institute is a prominent not for profit organization addressing the mental and behavioral health needs of children and adolescents.

The Child Mind Institute was founded in 2009 by noted psychiatrist Dr. Harold Koplewicz.  Dr. Koplewicz knew that lack of understanding and the stigma associated with mental and behavioral health issues prevented many affected children from receiving the care that they needed, resulting in lower academic performance, substance abuse, and possible involvement with the juvenile justice system.  He wanted the work of CMI to focus on the health of the developing brain, applied research, and education for parents and policy makers to support children and adolescents when and where they need it most.

CMI has grown rapidly since its beginning, and now has an operating budget of approximately $50 million with around 275 employees.  The organization runs clinical programs in New York and San Francisco, engages in scientific research, provides education and supporting materials around brain health, and advocates for mental health programs for children and adolescents, among many other initiatives.  The financial support for this operation is complex as money comes in from the clinical programs, from grants, individual and foundation support as well as a number of other sources.

The Position:
The Grants Specialist is a key member of the finance team and is responsible for the administration of the state and federal grants program at CMI. Reporting directly to the CFO and working in close partnership with the Vice President of Research, the  Grants Specialist will act as a resource to the principal investigators and serve as a liaison on all matters pertaining to grants and contracts, from proposal development to project close out.  They will assure accurate and timely grant submissions, verify the accuracy of budgets, ensure compliance with policies and procedures, ensure that reporting is accurate and timely, and facilitate closeouts to insure full revenue recognition.

It is critical that the Grants Specialist fit into the organization’s culture and work smoothly with other members of the CMI team.  They will work with the executive and finance staff in a supportive and direct manner with a minimum of ego.  They will have strong interpersonal skills, excellent written and oral communication skills, a hands-on management style, and the ability to address and solve problems or issues as they arise. In addition, it is expected that they will be diplomatic, will operate with the highest integrity, and will possess sound judgment – as well as a sense of humor.

Specific Responsibilities:


Responsible for processing and submission of all grants and contracts.
Responsibilities include:

  • Accurate completion and timely routing of internal paperwork and disclosures.
  • Negotiate with sponsor as needed for contract execution.
  • Maintain database and records to track activities.
  • Evaluate all grant proposals to ensure all terms and conditions are met and proposal is in compliance with all related standards.
  • Work with administrators, program managers and investigators to ensure applications adhere to funding guidelines.
  • Collaborate with CMI’s accounting department and help prepare financial budgets for grants; ensure adherence to all federal and state rules.
  • Review all applications to ensure compliance with Federal funding guidelines as well as Child Mind Institute and sponsor guidelines and policies.
  • Respond to questions from administrators and investigators regarding format and content of federal and non-federal applications and research policy related inquiries.
  • Coordinate pre-award activities. Ensure timely submission of federal, foundation, and industry-sponsored grant applications and contracts.
  • Manage the organization and preparation of all components of grant applications.
  • Review and facilitate the submission of applications working in tandem with Research Operations Manager.
  • Knowledge of federal proposal submission systems (e.g. ASSIST, ERA Commons and grants.gov).

Post Award:

  • Manage and coordinate all post-award activities.
  • Work with Research administration and Program Director/Principal Investigators to ensure overall compliance with financial and administrative aspects of the awards.
  • Review CMI’s current grants management and compliance tools and templates and ensure it adequately addresses requirements of the grants.
  • Manage and monitor subrecipients and to ensure their compliance with required rules, regulations, policies and procedures.
  • Prepare appropriate reports for all funders and ensure work within deadline and compliance on all contracts.
  • Provide on-going financial oversight of grants and contracts including but not limited to tracking of funds, evaluating expenditures, forecasting, preparation and submission of progress and final reports.
  • Manage the communication and oversee administrative compliance for all sub-awards. (Post award)
  • Manage purchasing, payment of services and reimbursement of expenses. Monitor expenses for correct allocation of funds.
  • Prepare standard and ad-hoc financial reports as needed. Provide analysis and reasons for variance as needed. Forecast expenditures and makes recommendations for corrective action if deficits are projected.
  • Manage compliance with institutional policies regarding systems access and training required for access for human subjects’ research in coordination with the Research Operations Manager
  • Manage access and maintenance of grant application systems (e.g. grants.gov, ERA commons, SAM.gov and others)
  • Knowledge of Federal Financial Report submission (e.g. Payment Management System or PMS).
  • Work with investigators, the Research Operations Manager and finance to manage budgeting process for grants and contracts and assists in general budget development and implementation. (Pre-award & post award).
  • Monitor spending on the grants and determine needs for budget modifications. (Pre-award & post award)
  • Other duties as assigned


  • Bachelor’s degree preferably in Accounting, Finance or related field
  • 5 -7 years of previous grant administration experience
  • Full knowledge of federal and non-federal research regulations and policies.
  • Experience in grants management, including pre- and post-award management, financial analysis, budgeting and experience with NIH and industry sponsors
  • Ability to manage multiple large-scale projects and meet deadlines.
  • Effective oral and written communication skills
  • Demonstrated proficiency with MS Office Suite and database applications.
  • Exceptional attention to detail and accuracy
  • Maturity and integrity in handling confidential matters

Salary and benefits will be competitive and commensurate with experience.  The Child Mind Institute is proud to be named a Great Place to Work-Certified company! Its competitive compensation and benefits include medical insurance, 401(k) with match, flexible work schedules, paid parental leave, dependent care and discounted tickets and entertainment perks program.

For more information on the Child Mind Institute, please visit their website at www.childmind.org

122 East 42nd Street, Suite 3605, New York, NY 10168